Executive Assistant

Executive Administrative Assistant Position

Cultural Surveys Hawai‘i, Inc. (CSH) is a locally owned archaeology firm with offices on multiple islands. The Executive Administrative Assistant will provide on-site support for one of the company’s O‘ahu-based CSH Project Managers, assisting other project managers and project directors as needed.

Responsibilities (may include, but are not limited to):

• Administrative support
• Correspondence
• File management (physical and electronic)
• Budget tracking
• Strong verbatim note-taking skills (minimum 70 wpm)
• Attend, facilitate and assist with virtual and in-person meetings
• Answering the office phone and taking messages
• Travel arrangements
• Ability to travel to out-of-office meetings, job sites, and research facilities
• Project support
• Assistance with archaeological research
• Assistance with report preparation, editing, formatting, and processing
• Correspondence with clients and large agencies
• Facilitate project cost estimating and change orders
• Project coordination and logistics
• Occasional field support

Desired Knowledge/Skills:

• Excellent communication skills, both in speech and writing
• Basic computational skills
• Solid computer skills are critical.
  • Most work is done using Microsoft Office (especially Word, Excel, and Outlook; experience with Access, Publisher, Teams, and PowerPoint is helpful), the company’s own database, the internet, and graphics programs. The company is transitioning to the Deltek software program for project and budget management.
• Familiarity with online meeting platforms: Zoom, Teams, WebEx
• Able to operate with a high level of professionalism
• Organized and able to focus on tasks at hand
• Deadline driven and responsive to tasks in a timely manner
• Ability to solve problems independently
• Ability to take and follow directions
• Ability to interact professionally in an office environment, as well as maintain sensitivity and confidentiality for complex, sometimes controversial projects
• Background in archaeology, historic preservation, or a related field is a plus; general experience in research and report writing also useful
• Strong understanding of Hawaiian history, culture, and language preferred but not required
• Driver’s license and access to a vehicle

Minimum Requirements

• Bachelor’s degree
• Full-time availability (35-40 hours per week) during business hours (8:00am-4:00pm)
• Working in-person at our Kailua, O‘ahu office
• Availability to attend night and weekend meetings as needed

Interested applicants should submit a cover letter, résumé or CV, three professional references (with phone and email contacts) to info@culturalsurveys.com. Please be sure all application materials are labeled with your first and last name.