Executive Administrative Assistant Position

Executive Administrative Assistant Position

Cultural Surveys Hawai‘i, Inc. (CSH) is a locally owned archaeology firm with offices on multiple islands. The Executive Administrative Assistant will provide on-site support for one of the company’s O‘ahu-based CSH Project Managers, assisting other project managers and project directors as needed.
Responsibilities (may include, but are not limited to):
Administrative support
Correspondence
File management (physical and electronic)
Budget tracking
Strong verbatim note-taking skills (minimum 70 wpm)
Attend, facilitate and assist with virtual and in-person meetings
Answering the office phone and taking messages
Travel arrangements
Ability to travel to out-of-office meetings, job sites, and research facilities
Project support
Assistance with archaeological research
Assistance with report preparation, editing, formatting, and processing
Correspondence with clients and large agencies
Facilitate project cost estimating and change orders
Project coordination and logistics
Occasional field support

Desired Knowledge/Skills:
· Excellent communication skills, both in speech and writing
Basic computational skills
Solid computer skills are critical.
Most work is done using Microsoft Office (especially Word, Excel, and Outlook; experience with Access, Publisher, Teams, and PowerPoint is helpful), the company’s own database, the internet, and graphics programs. The company is transitioning to the Deltek software program for project and budget management.
Familiarity with online meeting platforms: Zoom, Teams, WebEx
Able to operate with a high level of professionalism
Organized and able to focus on tasks at hand
Deadline driven and responsive to tasks in a timely manner
Ability to solve problems independently
Ability to take and follow directions
Ability to interact professionally in an office environment, as well as maintain sensitivity and confidentiality for complex, sometimes controversial projects
Background in archaeology, historic preservation, or a related field is a plus; general experience in research and report writing also useful
Strong understanding of Hawaiian history, culture, and language preferred but not required
Driver’s license and access to a vehicle

Minimum Requirements
· Bachelor’s degree
· Full-time availability (35-40 hours per week) during business hours (8:00am-4:00pm) working in-person at our Kailua, O‘ahu office
· Availability to attend night and weekend meetings as needed

Compensation and Benefits
The starting compensation range for this position is $20–$25/hour, commensurate with past experience, skills, and education. Pay packages include medical and dental insurance, a 401(k) program, and a paid time off program.