Office Assistant

Cultural Surveys Hawai‘i, Inc. (CSH) is a locally owned archaeology firm with offices on multiple islands. The Office Assistant will provide on-site support for our Kailua, O‘ahu office.

Responsibilities (may include, but are not limited to):

• Administrative support
• Answering the office phone and taking messages
• Making travel arrangements
• Front desk support (receiving deliveries, welcoming guests)
• Copying, binding and mailing of hard copy documents
• Assisting with the company’s Access database
• Assisting with online meetings (Zoom, Teams, WebEx)
• Assisting with the production, sharing and organization of digital documents
• Assisting staff with various tasks (errands, research questions, copies)
• Assisting accounting department with various tasks
• Experience with Windows 10

Desired Knowledge/Skills:

• Microsoft Office (especially Word, Excel, and Outlook; experience with Access, Teams, and PowerPoint)
• Familiarity with online meeting platforms: Zoom, Teams, WebEx
• Excellent communication skills, both in speech and writing
• Able to operate with a high level of professionalism
• Strong verbatim note-taking skills
• Organized and able to focus on tasks at hand
• Deadline driven and responsive to tasks in a timely manner
• Ability to solve problems independently
• Ability to take and follow directions
• Ability to interact professionally in an office environment, as well as maintain sensitivity and confidentiality for complex, sometimes controversial projects
• Background in archaeology, historic preservation, or a related field is a plus; general experience in research and report writing also useful
• Understanding of Hawaiian history, culture, and language preferred but not required

Minimum Requirements

Full-time availability (35-40 hours per week) during business hours (8:00am-4:00pm)
Working in-person at our Kailua, O‘ahu office